highway and beautiful portland, maine skyline

September 4th – 6th, 2019     Portland, Maine.

Proposal Guidelines and Form

The Program Content Team for the 12th Annual Summit on Performance Management Excellence invites you to submit a proposal to present at this year’s conference. This year’s conference will be in Portland, Maine from September 4-6, 2019.

  • Proposals should be submitted by completing and submitting the online proposal form below by midnight CST, April 5th, 2019.
  • The contact person for a proposal will be notified by e-mail no later than April 20, 2019 if the proposal they submitted has been accepted.

We encourage proposals pertaining to all areas of program evaluation, research and quality assurance/continuous improvement. Proposals may be submitted by:

  • Program evaluation and quality assurance/continuous improvement practitioners
  • Researchers
  • Advocates
  • Graduate students
  • Educators
  • Administrators

Guidelines for Preparing A Proposal

We are accepting proposals for conference presentations, roundtable discussions, and poster sessions:

  • Share

    Share educational experiences based on the expertise of knowledgeable professionals

  • Showcase

    Showcase the evaluation results and projects of VR practitioners, academic researchers and other researchers in the VR field

  • Promote

    Promote excellence in program evaluation and quality assurance as a means to providing quality employment-related services to people with disabilities

  • Strategize

    Showcase Vocational Rehabilitation Agencies’ strategies for internal controls, post exit services, program evaluation, case review processes, accurate data collection of credentials, skills gains and other workplace integration which are necessary to support long-term employment outcomes and consumer self-sufficiency

  • Collaborate

    Support collaboration, resource sharing and technical assistance among conference attendees, presenters and sponsoring agencies

  • Excel

    Offer technical assistance to promote excellence in VR outcomes

Conference Objectives:

Types of Presentations

Conference Presentation

60- or 75-minute session

These sessions are presentations to an audience with Q & A generally at the end of the session. The content of these sessions is usually completed research/evaluations; however, they can also include presentations about ongoing research and evaluations that the review committee deems of particular interest to conference attendees.

Roundtable Discussion

60 minutes

These sessions provide a smaller setting (10-15 participants) where a Roundtable Convener and the participants have an active give and take on a particular topic.  These are meant to be informal and VR-practice oriented, not another lecture/presentation session. The Roundtables are 60 minutes and occur in one of the meeting rooms.  Roundtable Discussions have been used as:

  • follow-up sessions to a larger formal presentation in order to provide an opportunity to learn more about information presented in the larger presentation
  • conversations about specific topics which are not a follow-up to a larger presentation – collecting and verifying credential information, analyzing case review results, evaluating pre-ETS service providers, etc.

An individual may submit a proposal for just a Roundtable Discussion or for a Conference Presentation with an accompanying Roundtable Discussion.

Poster Session

2 scheduled 50-minute sessions

The intent is to provide additional opportunities for Summit attendees who wish to show interesting evaluations they have completed, evaluations in process and evaluations they are considering. This provides a more casual setting for conversations between the presenter and their audience. “Posters” may be actual posters or may be a looping PowerPoint presentation or video on a laptop. There would be a designated time and place for poster sessions and conference attendees would be able to mingle among the presenters, ask questions and learn about many initiatives in a short period of time.

Helpful Tips

  • Posters will remain displayed during the entire conference.
  • Incomplete proposals will not be considered.
  • Please ensure that your title and description reflect the content of your proposed presentation as accurately as possible.
  • Each proposal must be submitted separately (Conference Presentation, Roundtable Discussions, Poster Session) unless you are proposing a follow-up Roundtable Discussion as part of your Conference Presentation. If that is the case, check both boxes on your proposal submission.
  • The proposal review committee accepts electronic submissions only.

Questions?

If you should have questions about whether or not your topic would fit, contact:

Conference Proposal Form

  • (The person submitting this form is responsible for notifying all co-presenters about the status of the proposal.)
  • Session Description

  • If you are including a Roundtable Discussion with a Conference Presentation, please provide a brief description of the Roundtable Topic:
  • (Please use specific action verbs to identify what the attendees will learn from this session. This will be used in the program description of the session. If there are specific tools, techniques, or products that attendees will acquire as a result of participation, please describe them here.)
  • (We require presenters to bring their own laptops, if needed.)
  • Enter your name as the person submitting the proposal and the date:
  • This field is for validation purposes and should be left unchanged.

We encourage proposals pertaining to all areas of program evaluation, research and quality assurance/continuous improvement from:

  • Program evaluation and quality assurance/continuous improvement practitioners
  • Researchers
  • Advocates
  • Graduate students
  • Educators
  • Administrators
  • A presentation at a 60 minute or 75 minute session

    These sessions are presentations to an audience with Q & A generally at the end of the session. The content of these sessions is usually completed research/evaluations however they can also include presentations about ongoing research and evaluations that the review committee deems of particular interest to conference attendees.

  • Facilitate a Roundtable discussion on your topic/evaluation/ research

    These sessions are more informal and the presenter(s) facilitate a discussion of their research/evaluation/ interesting topic. In the past, presenters have used these sessions to ask for feedback on planned or evolving research/evaluation or to understand VR practice in areas such as Quality Assurance.  The discussion group is generally about 8-10 individuals

  • “Poster” sessions

    This is a new idea for this year’s conference. The intent is to provide additional opportunities for Summit participants who want to show interesting work they are doing or considering in a casual setting.  “Posters” may be actual posters or may be a looping PowerPoint presentation or video on a laptop.  There would be a designated time and place for all the poster sessions and conference attendees would be able to mingle among the presenters, ask questions and learn about many initiatives in a short period of time.

    There has always been a wonderful range of topics in the conference presentations and roundtables and we expect an equal response to the new poster session. With PEQA’s involvement in the conference, consider presentations about quality assurance/continuous improvement and the various impacts it can have in an agency.

  • Proposals should be submitted by completing and submitting the online proposal form below by midnight, April 20th, 2018.

    Guidelines to Assist in Preparing A Proposal

    • Concurrent Sessions will be 60 minute or 75 minutes – indicate your preference on your proposal
    • Roundtable Presentations will be 50 minutes
    • The Poster Session will last 50-60 minutes
    • Incomplete proposals will not be considered.
    • Please ensure that your title and description reflect the content of your proposed presentation as accurately as possible.
    • Each proposal much be submitted separately (program, roundtable, poster)
    • The contact person for a proposal will be notified by e-mail no later than April 20, 2018 if the proposal they submitted has been accepted.
    • The proposal review committee accepts electronic submissions only.
    • Final date for submission of proposals is midnight, April 20th, 2018.

If you should have questions about whether or not your topic would fit, you can contact:

Conference Proposal Form

  • (The person submitting this form is responsible for notifying all co-presenters about the status of the proposal.)
  • Session Description

  • If you are including a Roundtable Discussion with a Conference Presentation, please provide a brief description of the Roundtable Topic:
  • (Please use specific action verbs to identify what the attendees will learn from this session. This will be used in the program description of the session. If there are specific tools, techniques, or products that attendees will acquire as a result of participation, please describe them here.)
  • (We require presenters to bring their own laptops, if needed.)
  • Enter your name as the person submitting the proposal and the date:
  • This field is for validation purposes and should be left unchanged.

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